“If you talk to many accountants, their concept of systems or records is their email system, and they have to dig back four years to find an email they sent a client – that clearly isn’t a system of record,” he said.

The change in the licensing laws will force businesses providing SMSF services to move to a “more robust methodology of keeping track of information”, Mr Groeneveld said.

Supercorp's general manager of sales and product, Grant Christensen, said many accountants struggle with the record keeping side of things for the SMSF part of their business.

“They might use Xero or MYOB for their day-to-day clients, but with the SMSF side they’re pretty lax,” he said.

“A lot of the accounting firms have yet to ensure they have sound systems of record such as professional administration software, document management systems, CRM systems and robust back ends.”

Improved record systems result in better engagement with SMSF clients, Mr Groeneveld added.

“The systems of engagement side of things is really the excitement of the next few years because that’s where you start to expose some of the documents to the trustees. For instance, they can see whether you’ve received a letter that they sent you or they can see the prospectus of their next investment, rather than waiting for it to come through the post,” he said.

Improving systems and technology is also vital, with the introduction of the ATO’s new penalty regime for SMSFs, he said.

“While the ATO has indicated they’ll be taking an educational approach, they will eventually start turning around and starting to issue penalties,” he said.

“When the clients of accountants who’ve had a less than robust methodology start getting those penalties, clients will start asking questions of those accountants. I think those accountants will then need to very quickly decide whether they want to be in this industry or not and if they do, they’ll need to tool up in order to engage in the industry effectively," Mr Groeneveld said.

Read more:

ATO warns on SMSFs’ SuperStream failings

‘Do nothing’ at your peril, accountants warned